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Checklist for Candidates

Candidates for graduation report to the VBC East Hall with cap gown and/or hood. Graduate and undergraduates will line-up alphabetically by academic college at the direction of the Commencement Marshal.  Candidates must be in the line-up no later than 5:45 p.m.  The Commencement Processional and Program will begin promptly at 5:50 p.m.


Below is a checklist to help you prepare for a happy and memorable event.

 

  1. Academic and Financial Requirements:  All individuals who plan to participate in the graduation ceremony must meet all academic and financial requirements of the University. Please take whatever actions are necessary to ensure you meet those requirements for your participation in the ceremony.

     

  2. Graduation Clearance Screen:  Please check the Graduation Clearance screen to make certain that you are cleared in all areas prior to graduation.  We cannot release your diploma if all four (4) areas do not indicate “CLEAR”.   There are no exceptions to this rule.   The academic area will not show clear until after Final exams have been processed.

      • Check Graduation Clearance here.  

      • Financial Aid Questions:  If you have questions concerning Financial Aid, they should be directed to the Financial Aid Office at (256) 372-5400; questions concerning Financial Services should be directed to that office at (256) 372-5202 or (256) 372-5203; and Career Development at (256) 372-8179. 

     

  3. Final Courses:  Contact your department chair for any questions you may have concerning completion of your degree requirements.  Students, who are not enrolled in their final courses, will not be given permission to participate in the ceremony.

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  5. Caps and gowns:  Order your cap and gown right away!

      • If you were unable to attend Grad Finale, there's still an opportunity to order commencement regalia online. You can order your regalia here.

      • Caps and gowns will be issued on April 30, 2014 from 11:00 a.m. until 6:00 p.m. and May 1, 2014 from 11:00 a.m. until 4:00 p.m. in the AAMU Wellness Center, Room 201. There will be no cap and gown pick-up on Commencement Day (May 2)

     

  6. Graduation Attire:

      • Ladies – black dress or black skirt with white blouse and black shoes

      • Men – white shirt with dark tie, black pants and black shoes

  7. Commencement practice is mandatory. Candidates for graduation are required to attend the Commencement practice.  An official excuse must be obtained from the Provost and Vice President of Academic Affairs if you are unable to attend, by completing and submitting by the deadline the “REQUEST TO BE EXCUSED FROM COMMENCEMENT CEREMONY”  Students who do not attend the practice session without first obtaining an official excuse or who have not met all academic and financial requirements will not be permitted to participate in the ceremony.

      • All candidates for graduation (graduate and undergraduates) are to report to the T. M. Elmore Building for Commencement practice with the President, Provost and Vice President for Academic Affairs, Registrar and the Academic Deans. Please be on time in order that we may start promptly at 10:00 a. m.

      • Graduate (Master’s and Doctoral degree) students are to bring their hoods to the practice session.

      • The name cards that will be presented to the commencement announcer will be distributed at graduation rehearsal by your academic college coordinator. Please be sure to bring these items to the ceremony. 

     

  8. Special Disability Needs:  Participants with special disability needs during commencement should contact the Office of Academic Affairs at (256) 372-5275 no later than noon on Thursday, May 1, 2014.

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  10. Diplomas:  Graduates are advised that diplomas will not be distributed until the commencement ceremony is completed.

      • Remain in place until the exit processional.

      • Diplomas can be picked up in the VBC Arena Lobby Pre-Function Room.  

      • Please bring appropriate identification.

      • If you have any questions regarding the diploma distribution, please contact the Registrar’s Office at (256) 372-5254

     

  11. Mailing Address:  Please verify/update your mailing address via Banner Self-Service.

 

Again, congratulations on your great accomplishment. We look forward to celebrating with you!

 

 

 

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