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Frequently Asked Questions (FAQs)

 

GENERAL INFORMATION

Q.  How do I obtain an AAMU email address?
A.  Ensure all of your New Hire Paperwork has been completed and turned into HR.  Human Resources will then contact IT to request your email address.

 

Q.  How do I obtain an office number or telephone equipment?
A.  Contact Voice Communications:

 

Q.  How do I obtain a long distance code?
A.  Complete thePSC Request Form and fax it to Voice Communications.

 

Q.  How do I order Business Cards?

A.  Contact Printing Services in the Old Council Training Building.

 

 

BANNER INFORMATION

Q. How do I obtain information on Banner?
A.  Click on Banner Frequently Asked Questions to answer your questions on Banner.

 

Q.  How do I obtain a Banner Id and/or Pin?

A.  Click on Obtain Banner ID and/or Pin and follow the instructions.

 

 

BENEFITS

Q.  What is the law regarding retiring employees and social security payments?

A.  Under the current law, the Federal Social Security Administration enables a retiring employee to supplement payments received from the State Retirement System.  The University and the employee contribute 6.2% to the cost of Social Security benefits.  The maximum earnings for 2010 are $106,800.

Social Security Electronic Fact Sheet

 

 

Payroll, Wage, & Salary

Q.  How do I see or print my AAMU pay stub?

A.  After you login to Banner Self-Service, select Pay Information to view pay stubs by year. Select the year and the pay stub to view. Direct Deposit and Earnings and Deductions History are available here

 

Q.  How do I modify my direct deposit bank account?

A.  Attached a void check or signed correspondence from the bank with the new banking information to the Direct Deposit Form.  Submit the form and documentation directly to the Payroll Department, Patton Hall, Room 105. The form should be submitted by the 15th of the month to the Payroll Department.

All forms can be found on the Human Resources Forms section of our website.

 

Q.  How do I change my tax withholding(s)?

A.  Complete and submit the A-4 State Withholdings Form for Alabama and/or W-4 Federal Withholdings Form for Federal Withholdings to the Payroll Department, Patton Hall, Room 105.  These forms should be submitted by the 15th of the month to the Payroll Department.

 

Q.  What form should be completed to employ adjunct instructors or part-time employees?

A.  The department must submit a Personnel Action Form (PAF) for Faculty and Staff with the required signatures to the Office of Human Resources.

 

Q.  What employment forms should new adjunct instructors, part-time employees or graduate assistants complete?

A.  Complete the following & return to the Office of Human Resources:

    1. Employee Profile Data Form

    2. W-4 Employee's Withholding Allowance Certificate (Federal)

    3. A-4 Employee's Withholding Exemption Certificate (Alabama)

    4. Direct Deposit Form

    5. I-9 Employment Eligibility Verification (appropriate documentation required at the time of submission)

    All forms can be found on the Human Resources Forms section of our website.

 

Q.  What form is needed to employ a Graduate Assistant?

A.   The department must submit a Personnel Action Form (PAF) for Graduate Assistants with the required signatures to the Office of Human Resources.  The PAF is on the Human Resources web site.

 

Q.  What is the last day Personnel Action Forms (PAFs) must be in the Office of Human Resources for the current monthly payroll?

A.   PAFs are due in the Office of Human Resources by the 15th of each month to be processed for the current monthly payroll.

 

Q.  What forms are needed to submit a salary supplement or overload?

A.  Complete and submit the Salary Supplement-Overload Approval Form and the Personnel Action Form (PAF) for Faculty and Staff.  Appropriate documentation must be attached to the PAF.  The forms must be signed by the appropriate University officials before submission to the Office of Human Resources.  The completed forms must reach the Office of Human Resources by the 15th of the month to be processed for the current monthly payroll.All forms can be found on the Human Resources Forms section of our website.

 

Q.  Who is eligible for overtime?

A.  Only non-exempt employees are eligible for overtime.  Overtime must be approved by the supervisor before it is taken.

 

Q.  What forms are needed for overtime pay or compensatory leave?

A.  Complete and submit the Overtime Compensation for Non-Exempt Employees-Overtime Pay or Overtime Compensation for Non-Exempt Employees-Compensatory Leave Hours and the Timekeeping-Hours Record for Non-Exempt Employees.  The forms must be signed by the appropriate University officials before submission to the Office of Human Resources.  The completed forms must reach the Office of Human Resources by the 15th of the month to be processed for the current monthly payroll.