Online Apply System :: Help
Help Topics:
Online Apply System
Introduction
This system is developed for the prospective students to submit their application online to the graduate school of Alabama A& M University. The online application is considered as equally as the paper-based application.

Through this online system, the students not only can submit the application but also can track the documents received by the graduate studies . Application fee can be paid by credit card, money order or a personal check.
Getting Started
Step One : Create an Applicant Account Top
In order to create a profile, the prospective applicant should enter the following information:

    1. Full Name
    2. Valid email
    3. Password (at least 8 character length)
    4. Date of Birth
    5. City of Birth
    6. Citizenship
    7. Question: Is English a native language or not?
    8. Question: Is Undergraduate degree from US university or not?

After entering all of the above information, the system will generate a PIN (User ID). Later, the applicant has to use this PIN and the password to log into the system.
Step Two : Fill out the Application Top
After creating the profile, the applicant can log into the online system using the provided PIN and the chosen password . The applicant should fill out the further information in different sections:

Note: ** means that it's mandatory to answer

For Personal Information:
    1. Social Security Number
        Those applicants who don't have SSN should write 000-00-0000 in this field.
    2. Legal Name (Last Name, First Name, Middle Name) **
    3. Prior Surname
    4. Prior First Name
    5. Date of Birth (Month, Day and Year) **
    6. Place of Birth (City, State and Country) **
    7. Gender **
    8. Predominant Ethnic Background **
    9. Citizenship **
   10.Present Mailing Address ( Street, Apt, City, State, Zip Code and Country) **
   11. County of Residence
   12. Current Telephone **
   13. Email **

For Degree and Program:
    1. Intended Degree **
    2. Certification
    3. Major Code **

For Application Information:
    1. Student Type (Domestic or International) **
    2. Application Type (First-Time or Re-admit) **
        Prior Student Number if Re-admit
    3. Question: Are Student a resident of Alabama or Tennessee? **
    4. Term Applied For (Fall/Spring/Summer Year) **
    5. Expected Graduation Term ( Fall/Spring/Summer Year) **
    6. GRE Test Date
        GRE Verbal Score
        GRE Total Score
    7. GMAT Test Date
        GMAT Total Score
    8. TOEFL Test Date
        TOEFL Total Score

For Previous Undergraduate:
    1. First Institution** (Name, City, State, Country, Major, Degree and Graduation Date)
    2. Second Institution (Name, City, State, Country, Major, Degree and Graduation Date)
    3. Third Institution (Name, City, State, Country, Major, Degree and Graduation Date)
    4. Fourth Institution (Name, City, State, Country, Major, Degree and Graduation Date)
    5. Fifth Institution (Name, City, State, Country, Major, Degree and Graduation Date)

For Previous Graduate:
    1. First Institution (Name, City, State, Country, Major, Degree and Graduation Date)
    2. Second Institution (Name, City, State, Country, Major, Degree and Graduation Date)
    3. Third Institution (Name, City, State, Country, Major, Degree and Graduation Date)
    4. Fourth Institution (Name, City, State, Country, Major, Degree and Graduation Date)
Step Three : Check Application Top
'Check Application' means checking whether the applicant has completed  the mandatory fields listed above. It also points to the questions which require answering. Before submitting the application, every applicant must have all the required questions answered . Otherwise, the system will not allow the applicant to submit the application.
Step Four : Submit the application Top
'Submit Application' means finalizing that all information given is correct, all the required questions have been answered and the applicant is ready to pay the application fee. The action of 'Submit Application' is done through three steps:

1. Confirm all the information given is correct
This step summarizes all the information entered in each section namely Personal Information, Degree and Program, Application Information, Previous Undergraduate and Previous Graduate. At this step you are still able to edit this information.

2. Pay the application fee
The applicant can pay the application fee of US $30 with credit card,  personal check or money order, made payable to Alabama A&M University.

3. Electronic Signature
After finishing the above two steps, the applicant has to do sign the application by entering his/her full name in the field provided. This is the last step the applicant has to do in order to submit his/her online application.

Note: After submittion the applicant can NOT change any information. However, he/she can request  the  graduate studies  to make changes through e-mail.
Track Application Top

The applicant can track whether his/her documents, namely application fee, official transcript, GRE/GMAT/TOEFL score report and so forth, reached the School of Graduate Studies at Alabama A&M University.

It also displayes missing documents. This facility can be used by both online and paper-based applicants.
Admission Status Top

The applicant can see his/her admission status instantly depending upon his/her application. The admission status is categorized into different levels:

1. Incomplete documents (at the beginning)
It means that the applicant has applied to Graduate School but we have not received all the required documents.

2. Partial documents received
It means that the applicant has applied to Graduate School but we have received some of the required documents. The applicant is required to send the rest of the documents as soon as possible.

3. All the documents received and Application sent to the Department
It means that the applicant has applied to Graduate School and we have received all the required documents. And it is ready to go to the particular department, or it has already been sent to the particular department.

4. Partial documents received and Application sent to the Department
It means that the applicant has applied to Graduate School but we have received partial documents. The applicant is required to send remaining document as soon as possible. However, it is complete enough to be sent to the particular department.

5. Provisional Admission
It means that the applicant has received Provisional Admission for one semester only upon the completion of the necessary requirements stated in the admission letter.

6. Regular Admission
It means that the applicant has received Regular Admission.  However, some deficiency courses may be required.

7. Application will be considered for the next semester due to delay
It means that the applicant has not turned in all the required documents before the deadline. And it is too late to process the application for the current semester. The application will be good for the following semester.

The 'Admission Status' facility can be used by both online and paper-based applicants.

Print Application Top

The applicant can print his/her application in three different file formats namely html file, MS word file and PDF file. The applicant is not required to send the application printed. It is just for the applicant to keep a record.
Message Center Top

Compose
The applicant has an option to write a short message (up to 600 characters). In order to compose short message, click 'Compose' link, chose a subject of your message and send it to the Graduate Studies.

Inbox
The applicant can receive short message from the Office of Graduate Studies. The message status will be in the bold font if there is a new message for you. In order to see messages, just click 'Inbox' link.

 

Mailing Address of Graduate School:
The School of Graduate Studies
P.O.Box 998
Alabama A&M University
Normal, AL 35762