Common Travel Reimbursement Rates
In-State Travel
Meals & Incidentals
| Trip Duration | Reimbursement Rate | Reimbursement Rate Effective Date | Documentation Requirements | |
| Less than 6 hours | $0.00 | 07/01/2018 | Event agenda/itinerary and meal list (for groups) | |
| 6 - 12 hours | $12.75 | 07/01/2018 | ||
| Greater than 12 hours (not overnight) | $34.00 | 07/01/2018 | ||
Meals, Incidentals, and Lodging
| Trip Duration | Reimbursement Rate | Reimbursement Rate Effective Date | Documentation Requirements | |
| Overnight (one night) | $85.00 per day | 07/01/2018 | Meals - Event agenda/itinerary and meal list (for groups) Lodging - Receipt for duration of stay |
|
| Overnight (two or more nights) | $100.00 per day | 07/01/2018 | ||
| Greater than two consecutive months (up to one year) | $75.00 per day | 07/01/2018 | ||
Other Common Reimbursement Items
| Travel Expense | Reimbursement Rate | Reimbursement Rate Effective Date | Documentation Requirements | |
| Mileage | Use of personal vehicle during business travel | $0.56 per mile | 01/01/2021 | MapQuest or Google Maps print out showing the mileage from the work base to the destination |
| Rental Vehicle | Vehicle rental from pre-approved rental agency as established by the Purchasing Office | Actual Cost (see policy for details) |
08/01/2013 | Vehicle rental agreement and receipt |
| Tips | Tips paid to servers, baggage handlers, taxi drivers, hotel staff, etc. | Included in Per Diem | 07/01/2018 | N/A |
| Baggage Fees | Baggage fees paid in conjunction with air, bus, or train transportation | Actual cost for one bag (see policy for details) |
08/01/2013 | Transportation receipt |
Out-of-State Travel
Meals & Incidentals
| Trip Duration | Reimbursement Rate | Reimbursement Rate Effective Date | Documentation Requirements | |
| All trip durations | Based on GSA rates | 10/01/2017 | Event agenda/itinerary and meal list (for groups) | |
Lodging
| Trip Duration | Reimbursement Rate | Reimbursement Rate Effective Date | Documentation Requirements | |
| All trip durations | Actual cost | 07/01/2018 | Receipt for duration of stay | |
Other Common Reimbursement Items
| Travel Expense | Reimbursement Rate | Reimbursement Rate Effective Date | Documentation Requirements | |
| Mileage | Use of personal vehicle during business travel | $0.545 per mile | 01/01/2018 | MapQuest or Google Maps print out showing the mileage from the work base to the destination |
| Rental Vehicle | Vehicle rental from pre-approved rental agency as established by the Purchasing Office | Actual Cost (see policy for details) |
08/01/2013 | Vehicle rental agreement and receipt |
| Tips | Tips paid to servers, baggage handlers, taxi drivers, hotel staff, etc. | Included in Per Diem | 07/01/2018 | N/A |
| Baggage Fees | Baggage fees paid in conjunction with air, bus, or train transportation | Actual cost for one bag (see policy for details) |
08/01/2013 | Transportation receipt |
