University Travel

SAP COncur

Our new Travel Management System SAP Concur is now live! Please utilize SAP Concur for all of your University travel. You can access SAP Concur in the SSO Dashboard. Please see the dates below regarding SAP Concur  via Public Relations communications. SAP Concur is the approved travel system according to the Alabama A&M University travel policy.

• SAP Concur FAQ’s – 01/30/2022
• Creating A Request & Expense Using SAP Concur Video – 11/17/2021
• SAP Concur Guides - 11/16/2021

Travel Department Email

Please send all travel inquiries to the AAMU travel department email. The travel department will respond within 24-48 hours of receiving the email. travel1@aamu.edu

Travel Policy

Our travel policy may be found on the University Policies and Procedures page.

Unauthorized Travel

All travel must approved at least 10-14 business days prior to the travel taking place. travel taking prior to the request being approved may result in denial of expense reimbursement. 

University Travel

The University will follow the recommendations of the CDC and ADPH regarding testing and quarantining after domestic travel.

• The University will not authorize International Travel at this time. If individuals choose to voluntarily travel internationally, upon return to the United States, CDC recommendations regarding testing and quarantine will be followed.
• Until further notice, only fully vaccinated students will be allowed to travel with the University. Any chaperon accompanying student groups must be fully vaccinated.

TRAVEL FORMS

• Advance Payment Responsibility Acknowledgment (APRA) Form​​
• Travel Authorization Request - Individual​​​​​​​ 
• Travel Authorization Request - Group​​​
• Per Diem Calculation Sheet​​​​
• Travel Advance Remittance Form​
• Travel Expense Report Short Form
  (To be used for travel less than two weeks only)
• ​​​​Travel Expe​nse Report​​​​​ Long Form
  (To be used for travel in excess of two weeks only)

Travel Resources

• Common Travel Reimbursement Rates
• Pre-travel Checklist
• Post-travel Checklist
• Travel Reimbursement Checklist
• In-State Travel Payment Income Tax Information (Memo)
• Out-of-State Meals and Incidentals Reimbursement Rates
• International Travel Reimbursement Rates
• In-State Meals & Lodging Reduction Schedule

In-State Travel Rates

Trip Duration	Per Diem Reimbursement
Less than 6 hours	$0.00
6 - 12 hours	$12.75
Greater than 12 hours	$34.00
Overnight (one night)	$85.00 per day
Overnight (two or more nights)	$100.00 per day
Overnight (more than two consecutive months, up to 1 year)	$75.00 per day

Current Mileage rate 

0.655

Travel FAQs