Judges are expected to evaluate each project fairly, consistently, and respectfully
using the provided scoring guidelines. Please take time to review all projects assigned
to you, listen carefully to student explanations, and ask thoughtful questions to
better understand their work and reasoning. We encourage judges to provide constructive
feedback that recognizes strengths while also offering suggestions for improvement.
Professionalism is important throughout the event, including being punctual, staying
engaged, and maintaining a supportive tone with all participants. Your role is not
only to score projects, but also to help create a positive learning experience for
students by encouraging curiosity, effort, and clear communication.
Frequently Asked Questions
What should I bring with me?
Please bring your cell phone. Judging will be completed on your mobile device linked
to the phone number you provided in the Judges Registration form.
Where do I go on STEM Day?
There will be a check-in table at the entrance of the AAMU Event Center. Volunteer
staff will direct you to the appropriate rooms for judges.
How many projects will I judge?
The number of projects varies depending on the division and total participants, but
judges are typically assigned several projects within a set time block.
Can I choose what projects to judge?
While we try to match judges to their preferred field, you may be asked to judge presentations
that are outside your field of expertise.
How should I approach students?
For poster presentations, when approaching students that you are judging, please introduce
yourself as a judge before they begin.
How much time should I spend at each project?
Most judging sessions last about 5 to 10 minutes per project, including time for student
questions and scoring.
Do I need to be an expert in the project topic?
No. Judges do not need to be specialists in every subject area. Focus on the student’s
understanding, effort, creativity, and ability to explain their work clearly.
What types of questions should I ask students?
Ask questions that help students explain their process and learning, such as what
inspired the project, what they learned, what challenges they faced, and what they
would improve next time.
What if I see a project that raises a concern?
If you notice anything that may require staff attention, such as inappropriate content
or a safety issue, please notify the event coordinator right away.
Do I need to be there the entire time?
Judges are encouraged to stay for the full judging block they are assigned so all
projects can be evaluated consistently. If you need to arrive late or leave early,
please let the judging coordinator know ahead of time so accommodations can be made
if possible.
Who do I contact if I have questions during the event?
Event staff will be available throughout STEM Day. If you are unsure about anything,
please reach out to the judging coordinator, Dr. Andrew Pham, or the check in table
for assistance.
