Policy and Procedures

Code of Conduct

To comply with the 2008 Higher Education Opportunity Act (HEOA), AAMU adopts the following Student Loan Code of Conduct. It serves as the formal guiding principles in insuring the integrity of the student aid process and ethical conduct to AAMU employees, in regard to student loan practices. 

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Federal Work Study

​The Federal Work Study Program provides jobs for undergraduate and graduate students with financial need, allowing you to earn money to help pay education expenses.

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FERPA Policy

A Federal law designed to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the protection of inaccurate and misleading data through informal and formal hearings.

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Fraud

There are difficult situations where students and/or parents purposefully misrepresent information in hopes of obtaining additional assistance.

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Packaging Policy

AAMU uses a packaging model termed as the Ladder Approach.  Using the ladder approach, all applicants are treated in the same manner.

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Professional Judgment

A financial aid professional may exercise professional judgment and change elements in the federal need analysis to account for circumstances that he/she feels have not been adequately considered in the original FAFSA. 

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Return To Title IV Policy (R2T4)

The Higher Education Amendments of 1998 established the concept that financial aid must be earned through class attendance. When you totally withdraw from all classes, The AAMU Student Financial Aid Office must calculate the amount of financial aid you have earned prior to withdrawing. Any Title IV aid received in excess of the earned amount is considered unearned. Unearned aid must be returned to the respective Federal Aid program(s).

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Revision of Financial Aid Awards

Once an award letter is sent to the student, there may be instances which warrant change to the original notification.

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Satisfactory Academic Progress 

All students applying for or receiving Title IV federal assistance at Alabama A&M University must progress satisfactorily towards completion of a chosen academic or vocational program. 

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Terms and Conditions of Awards

In order to be considered for federal aid, you must complete the Free Application for Federal Student Aid, FAFSA. In this process, you are applying for grants, loans and work-study. 

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Verification Policy

The AAMU Office of Student Financial Aid will inform a student of what is required for verification, as processing occurs. Documents missing will be noted on the missing item list or document- tracking letter and given or mailed to the student.

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