Grants & Contracts

The Office of Grants & Contracts Accounting (GCA), a unit within the Comptroller’s Office, is responsible for all post-award functions involving Sponsored Research and Activities. Our mission is to serve as financial managers of Alabama A&M University’s sponsored programs and to serve as resources to Principal Investigators, research staff and external agencies.

services

Fund Establishment

Upon receipt of an award for a grant, contract, or cooperative agreement, the Office of Sponsored Programs (OSP) formally requests that GCA establish a separate Banner fund number for the project. Expenditures incurred in the performance of the project are charged to this fund number.

Invoicing and Financial Reporting to Sponsor

GCA is solely responsible for the timely invoicing and financial reporting to sponsoring agencies. Invoicing and reporting will be conducted per the terms and conditions defined within the award document.

Collections

Per University policy, GCA is solely responsible for the collections of sponsored funds and recording the receipts to the appropriate project fund.

• All check payments applicable to a sponsored program must be mailed to:  105 Patton Building Normal, AL 35762

Resources

Departmental - Grants and Contracts Accounting

• Banner 9 GCA Cheat Sheets
• FAQs

Institutional - AAMU 

• FY 19 Audit Report (PDF)
• FY 20 Audit Report (PDF)
• FY 21 Audit Report (PDF)
• W-9
• 2021 Fringe Rates
• F&A Agreement

External Links

• ezFedGrants (eFG) Grants and Agreements System
• Code of Federal Regulations - 2 CFR 200 Uniform Guidance

Forms

Comptroller's Office Forms

UPDATES

January 2021 Uniform Guidedance - Memo

Fiscal Year Closeout - Power Point